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[vsnet-conference 70] (fwd) The 28th International Cosmic Ray Conference (ICRC2003)
- Date: Wed, 8 Jan 2003 12:45:54 +0900 (JST)
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- From: Taichi Kato <tkato@kusastro.kyoto-u.ac.jp>
- Subject: [vsnet-conference 70] (fwd) The 28th International Cosmic Ray Conference (ICRC2003)
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(fwd) The 28th International Cosmic Ray Conference (ICRC2003)
(Forwarded announcement)
The 28th International Cosmic Ray Conference (ICRC2003) will
be held in Tsukuba, Japan, from July 31 to August 7, 2003.
On behalf of the International Advisory Committee, Scientific
Program Committee and Local Organizing Committee for ICRC2003,
we invite you to participate in this conference.
Enclosed please find the second circular (text version).
The complete version (a pdf file) of the circular and relevant
information are available on our web site:
http://www.icrr.u-tokyo.ac.jp/icrc2003/
We are looking forward to meeting you in Tsukuba.
Sincerely yours,
Motohiko Yoshimura, Chairman, Local Organizing Committee for ICRC2003
Takaaki Kajita, Vice-chairman, Local Organizing Committee for ICRC2003
----------------------------------------------------------------------
Second Circular - January 2003
28th International Cosmic Ray Conference
July 31- August 7, 2003 - Tsukuba, Japan
Hosted by
Institute for Cosmic Ray Research (ICRR),
University of Tokyo
and
Physical Society of Japan (JPS)
Under the auspices of
International Union of Pure and Applied Physics (IUPAP)
1 Hosts and Supports
The 28th International Cosmic Ray Conference
is hosted by
Institute for Cosmic Ray Research (ICRR),
University of Tokyo
and
Physical Society of Japan (JPS),
under the auspices of
International Union of Pure and Applied Physics (IUPAP).
This conference is also supported by
Astronomical Society of Japan (ASJ)
Japan Society for the Promotion of Science (JSPS),
High Energy Accelerator Research Organization (KEK),
Institute of Space and Astronautical Science (ISAS),
International Union of Pure and Applied Physics (IUPAP),
Japan Society of Applied Physics (JSAP),
National Space Development Agency of Japan (NASDA),
Science Council of Japan,
Society of Geomagnetism and Earth, Planetary and Space Sciences (SGEPSS),
and
University of Tokyo.
2 Committees
International Advisory Committee
and
Cosmic Ray Commission (C4)
of the International Union of Pure and Applied Physics
K.-P. Wenzel (chairman)
R.J. Protheroe (vice-chairman)
M.S. Potgieter (secretary)
B. Barish(*) K. Kudela M. Simon
A. Bettini(*) P. Lipari S. Swordy
R. Cowsiky Y-Q. Ma S. Tonwar
L.O'C. Drury(+) Y. Muraki Y. Totsuka(+)
L. Ding(+) O.G. Ryazhskaya J.F. Vald'es-Galicia
T.K. Gaisser(+) O. Saavedra(+) H. V"olk(*)
M. Giller(+) G.M. Simnett(*) E. Zas
(+) C4 members until October 2002.
(*) C4 associate members.
Scientific Program Committee
J. Arafune K. Kuroda Y. Suzuki
M. Fukushima (OG)(*) M. Matsuoka F. Takahara
M. Hoshino K. Munakata T. Terasawa (SH)(*)
H. Inoue Y. Muraki S. Torii
T. Kajita K. Nakamura Y. Totsuka
K. Kasahara T. Nakamura S. Yanagita
M. Kawasaki H. Sakurai T. Yuda (HE)(*)
T. Kifune K. Sato
T. Kosugi T. Shibata
(*) Chairman of the sessions.
Local Organizing Committee (LOC)
J. Hisano M. Mori M. Teshima
Y. Itow (secretary) (secretary)
T. Kajita S. Ogio T. Yoshida
(vice-chairman) M. Ohashi T. Yoshikoshi
K. Kaneyuki M. Sasaki M. Yoshimura
A. Kawachi M. Takita (chairman)
Y. Matsubara T. Tanimori
3 Important Dates
Feb. 28, 2003 Deadline for submission of abstracts
Apr. 4, 2003 Notification of acceptance of abstracts
May 16, 2003 Deadline for submission of contributions to proceedings
May 16, 2003 Deadline for pre-registration
May 30, 2003 Deadline for registration of accommodations and optional tours
July,16, 2003 Contributed papers and schedule of contributed talk available
on the 28th ICRC Web site.
July 31, 2003 Opening ceremony
Aug. 7, 2003l Cosing ceremony
4 Addresses
Conference Secretariat:
All inquiries concerning scientific aspects of the conference should
be sent to:
Mailing Address:
28th ICRC Local Organizing Committee
Institute for Cosmic Ray Research
University of Tokyo
Kashiwa, Chiba 277-8582, Japan
Telephone:+81-4-7136-5104
TeleFax:+81-4-7136-3115
Email: icrc2003@icrr.u-tokyo.ac.jp
WWW : http://www.icrr.u-tokyo.ac.jp/icrc2003/
Detailed information on procedures to register, submit abstracts
and papers, etc. is given in the relevant paragraphs of this
Circular. A copy of this Circular can also be found on the 28th
ICRC Web site (http://www.icrr.u-tokyo.ac.jp/icrc2003/).
Registration Office:
All inquiries concerning registration should be sent to:
Mailing Address:
Registration Office of ICRC 2003
c/o International Communications Specialists, Inc.
Sabo Kaikan-bekkan, 2-7-4, Hirakawa-cho,
Chiyoda-ku, Tokyo 102-8646, Japan
Telephone:+81-3-3263-6474
TeleFax:+81-3-3263-7537
Email: icrc2003reg@ics-inc.co.jp
All inquiries concerning details of hotel accommodation and tours
should be sent to the official conference travel agent, JTB
Corp. (JTB):
Mailing Address:
JTB Corp.
International Travel Division
Convention Center (CD100720-177)
2-3-11 Higashi-Shinagawa, Shinagwa-ku,
Tokyo 140-8604, Japan
Telephone:+81-3-5796-5445
TeleFax:+81-3-5495-0685
Email: icrc2003@itd.jtb.co.jp
5 General Information
The 28th International Cosmic Ray Conference will be held in Tsukuba,
Japan from July 31 to Aug.7, 2003. All people interested in cosmic ray
physics and the related topics are welcome to join in this conference.
5.1 Location and Climate
The 28th International Cosmic Ray Conference will be held in the
Epochal Tsukuba International Congress Center in Tsukuba City, Japan,
from Thursday, July 31 to Thursday, August 7, 2003. Tsukuba City is
situated about 50 km north-east of Tokyo, and is a center of advanced
research and technology in Japan. Epochal Tsukuba is located about 1
km south of the Tsukuba Center Bus Terminal and the "Tsukuba Center
Building".
Tsukuba City has a subtropical climate from the end of July to August.
By the end of July, the rainy season is usually over. It is sunny but
humidity and temperature are high. The highest daily temperature is
30-35 0C, the lowest one 23-30 0C. The humidity is about 70%.
More information on Tsukuba City can be found at the official Tsukuba
City Web site
http://www.city.tsukuba.ibaraki.jp/english/index.htm
or at links in the 28th ICRC Web site.
http://www.icrr.u-tokyo.ac.jp/icrc2003/
5.2 Visas
A valid passport is required for entry into Japan. Delegates from some
countries will also need a visa. Detailed information is available
through the Web site of the Ministry of Foreign Affairs of Japan
(http://www.mofa.go.jp/j_info/visit/visa/).
Invitation letters for the visa application will be provided from the
organizers. Delegates who need invitation letters should contact the
LOC by email or Fax providing full name, nationality, affiliation,
current address, place and date of birth. To identify their activities
in the cosmic-ray field, applicants are kindly asked to send the
submission numbers of the ICRC2003 abstracts including their name as
one of the authors or a list of three major recent publications.
The 28th International Comic Ray Conference will be conducted in
accordance with IUPAP principles as stated in ICSU Document
"Universality of Science" (sixth edition, 1989) regarding free
circulation of scientists for international purposes. In particular,
no bona fide scientist will be excluded from participation on the
grounds of national origin, nationality, or political considerations
unrelated to science.
5.3 Transportation to and from Tsukuba City
o From/To New Tokyo International Airport in Narita
The easiest way to reach Tsukuba City from the New Tokyo
International Airport in Narita is to take the Airport Liner
NATT's, which connects Tsuchiura Station to the Narita Airport
via the Tsukuba Center Bus Terminal. It takes about 1 hour 40
minutes from the airport to Tsukuba City, with currently 9
services from 7:00 AM to 8:00 PM, every 1 to 2 hours. A one-way
ticket costs JPY (Japanese Yen) 2,540 for adults and JPY1,270 for
children. You can buy tickets to Tsukuba, without reservation, at
the bus ticketing counters in the arrival lobbies of both
Terminal 1 and 2 at the airport. The services to the airport
depart Tsukuba Center Bus Terminal from 6:20 AM to 5:30 PM, every
1 or 2 hours. The bus stop is No. 13. Tickets to the airport need
to be reserved at least 3 days before departure, and can be
reserved at the travel desk in the conference venue.
You can also go by taxi, but it will cost you about JPY14,000.
o From/To Tokyo Station
The highway buses (Tsukuba-Go) to the Tsukuba Center Bus Terminal
in Tsukuba City depart from Tokyo Station. The first and the
last bus of a day leaves Tokyo at 6:00 and 23:00,
respectively. The expressway bus is frequent. The first and the
last bus of a day leaves Tsukuba at 5:20 and 21:00,
respectively. The arrival time depends on traffic condition of
the highway, but, it takes 1 hour or 1 hour and a half normally
from Tokyo Station to Tsukuba City.
Tokyo bus terminal is located at Yaesu-Minami-Guchi (South Yaesu
entrance). Before getting on the bus, you need to purchase a
ticket (JPY1250) at the vending machine, just behind the bus stop
inside the building. The bus can be taken from the bus stop No. 2
(by 9:00 PM) or No. 4 (after 9:00 PM). Since buses to several
destinations depart from the same bus stop, make sure you choose
the proper lane.
The bus stop to the Tokyo Station at Tsukuba Center Bus Terminal
is No. 5. You can get a ticket at the vending machine inside the
central bus terminal building. It takes about 1.5 hours,
sometimes more than 2 hours.
o From/To Tokyo International Airport in Tokyo, Haneda
Highway buses also connect the Tokyo International Airport in
Haneda to the Tsukuba Center Bus Terminal. Twelve daily services
are available in both directions. A one-way ticket costs JPY1,800
for adults. It takes 1.5 to 2 hours between Haneda and Tsukuba.
Buses depart from the bus stop No. 12 at the Haneda Airport
located in front of the terminal building. In Tsukuba, they
depart from the bus stop No. 13 at the Tsukuba Center Bus
Terminal.
In case you would like to come to the conference venue by Japan
Railway (JR), public bus services to the Tsukuba Center Bus Terminal
are available from JR stations (Tsuchiura, Arakawa-oki, or
Hitachino-Ushiku of Joban Line). You can also take a taxi from JR
stations, but it costs JPY2000~3000.
If you wish to have your luggage sent to your hotel, there are several
forwarding agencies at the airport, with many outlets near the arrival
gate. In addition, some airlines provide free baggage pickup and
delivery.
5.4 Transportation inside Tsukuba City
During the conference, pickup service by bus at hotels is provided
every morning and evening for participants whose hotel is far from the
conference venue. The schedule will be posted in the 28 ICRC Web site
later.
Regular local buses are also available. The major bus stop is the
Tsukuba Center Bus Terminal. Bus stops for major bus lines are following.
No. 1 : KEK, Tsukuba Univ.
No. 2 : Arakawa-oki Station, Hitachino-Ushiku Station
No. 3 : Tsuchiura Station
Since buses to several destinations depart from the same bus stops,
make sure you choose a proper one.
5.5 Electric Appliances
Electric current is provided through two prong sockets, at 100VAC/50Hz
in East Japan and 100VAC/60Hz in West Japan. If you use your laptop
computers for presentation on this conference, you will need AC plug
adapter or in some special case may need a transformer.
5.6 Banking
Only Japanese Yens are accepted at regular stores and restaurants.
Some foreign currencies may be accepted at a limited number of hotels,
restaurants and souvenir shops. Do not expect to use your credit cards
at shops or restaurants while major credit cards, VISA, MasterCard,
Diners Club, and American Express, are accepted at hotels. Traveler's
checks are not popular in Japan and are accepted only by leading banks
and major hotels in principal cities.
Major Foreign currencies can be converted into Japanese Yens as you
arrive at the Narita Airport. There are currency exchange counters
located in the first floor of the arrival lobby of the airport. They
are open from 6:30 to 23:00. See Web cite of the Narita Airport
(http://www.narita-airport.or.jp/airport_e/index.html).
In the post offices around the conference venue, international
Automatic Teller Machine (ATM) service is provided. You can withdraw
Japanese Yens using your credit cards or cash cards. Notice that you
are not necessarily able to convert your currency to Japanese Yens at
Hotel.
Currency exchange from Australian dollar, British pound, Canadian
dollar, Euro, and US dollar to Japanese Yen can be made in the central
area of Tsukuba City at the following location:
Joyo Bank
(The first floor of Tsukuba Center Building)
phone: 0298-51-2151
5.7 Shopping
Shops and other sale outlets in Japan are generally open on Saturdays,
Sundays and national holidays as well as weekdays from 10:00 to
20:00. Department stores are, however, closed one day per week,
(different for different types of stores) and certain specialty shops
may not open on Sundays and national holidays.
5.8 Tipping
In Japan, tips are not necessary anywhere, even at hotels and
restaurants.
5.9 Insurance
The ICRC Organizing Committee will not be responsible for any medical
expenses, loss, or accidents during the conference. We recommend
that participants take out the necessary coverage from their local
insurance if they are not already covered by existing policies.
5.10 Registration Desk
The registration area will be located at the entrance lobby of the
conference venue. At registration, delegates will receive a conference
bag containing a CDROM of the conference proceedings, a conference
identification badge, an invitation to the Welcome Reception, and a
booklet of the conference program. Registered accompanying persons
will receive a conference identification badge and an invitation to
the Welcome Reception. Tickets for the optional tours and the
conference banquet will also be provided at the registration desk.
Opening hours of the registration desk will be posted later in the
28th ICRC Web site.
5.11 Refreshment Breaks
Two coffee/tea breaks per day will be provided, to which also
accompanying persons are invited.
5.12 Lunch
Several restaurants are located within walking distance. A restaurant
map will be distributed at the conference venue. Lunch box service
will be available under request through the registration Web page
linked from the 28th ICRC Web site.
5.13 Official Language
The official language of the conference is English.
6 Registration
6.1 Registration Fee
The registration fee includes the complete set of proceedings on
CDROM, hardcopy proceedings of the invited/highlight/rapporteur
sessions, a conference bag, and ticket to the Welcome Reception on
July 31. (The student price does not include hardcopy proceedings.) To
submit contribution papers, the delegates are required to register
before their submission. The following table gives the registration
fee structure for the conference. All fees are quoted in Japanese Yen
(JPY).
__________________________________________________________________
| |Before/On May 16, 2003 |After May 16, 2003 |
|______________________|_______________________|__________________ |
| Delegates | JPY40,000 | JPY48,000 |
|______________________|_______________________|___________________|
| Students | JPY20,000 | JPY25,000 |
|______________________|_______________________|___________________|
| Accompanying Person | JPY4,000 | JPY5,000 |
|______________________|_______________________|___________________|
Additional copies of the CDROM proceedings and printed copies of the
contributed paper volumes can be purchased. Prices and the deadline
will be posted later in the 28th ICRC Web site, and you are required
to order those copies through a registration Web page linked from the
28th ICRC Web site. Your additional CDROMs and printed copies will be
available for pickup at the registration desk. For your convenience,
postal service will be available at the conference venue.
6.2 Paper Submittal Fee
Since registration to the conference is required to submit contributed
papers, no paper submittal fee will be applied. No paper without
registration will be accepted.
6.3 How to Register
To register, use Internet. Visit the 28th ICRC Web site, and follow
the link of the registration.
All payment must be made in Japanese Yen. Acceptable forms of payment
include major credit cards and bank checks for the pre-registration.
When making the payment by check, please have the check made out to
JTB Corp.. Personal checks are NOT accepted. The registration fee
will be charged on the acceptance of your registration by the LOC, and
your registration is to be completed on your payment of your
registration fee. In case you have some difficulties to pay your
registration fee in advance of the conference, please contact with the
Registration Office.
6.4 Financial Support
Some limited funds may be available to provide partial relief on the
payment of your registration fee and local accommodation for
individuals from abroad who otherwise would be unable to attend the
conference. Persons who can demonstrate that support of this nature is
necessary for them to attend the conference should apply. Applications
should be sent to the LOC before May 16, 2003 in order to be
considered.
Applications for aid must justify the request for support. They should
describe what specific contributions the applicant plans to make to
the conference. A brief list of recent publications, research
interests and position held should also be included. Applicants should
describe what other sources of funding would be available to them,
since any support that can be provided by the conference will not be
sufficient by itself to cover the entire conference cost.
In addition, the LOC has reserved a limited number of relatively
inexpensive rooms at the dormitory of KEK (High Energy Accelerator
Research Organization) that is located 12 km from the conference
venue. We give priority to provide these rooms to those who need
support and to students. Those who would like to stay in KEK should
notify the LOC.
6.5 Cancellation
All cancellations must be placed through the registration Web page by
the specified date. A confirmation will be sent to individuals who
request registration cancellation. The following cancellation fees
will be deducted before refunding.
Before and on May 16, 2003, no cancellation fee.
After May 16, 2003 and before and on June 30, 2003, 25 % of the
registration fee.
After July 1, 2003, 100 % of the registration fee.
7 Scientific Program for 28th ICRC
SH: Solar and Heliospheric Phenomena
SH1: Sun and Corona
SH 1.1 Energetic photons and neutrons
SH 1.2 Energetic charged particles: composition, spectra, charge state
SH 1.3 Particle acceleration on/near Sun
SH 1.4 Ground level enhancements
SH 1.5 Coronal mass ejections
SH 1.6 Instrumentation and new projects
SH2: Acceleration and Transport Phenomena in the_Heliosphere
SH 2.1 Interplanetary transport of solar energetic particles
SH 2.2 Forbush decreases / Effects of coronal mass ejections
SH 2.3 Propagating interaction regions/shocks
SH 2.4 Co-rotating interaction regions/shocks
SH 2.5 Merged interaction regions
SH 2.6 General acceleration and transport phenomena
SH 2.7 Instrumentation and new projects
SH3: Galactic and Anomalous Cosmic Rays in the Heliosphere
SH 3.1 Origin and acceleration of anomalous cosmic rays
SH 3.2 Modulation models
SH 3.3 Gradients, anisotropies
SH 3.4 Spectra, composition, charge state
SH 3.5 Long-term variations
SH 3.6 Terrestrial effects and cosmogenic nuclides
SH 3.7 Instrumentation and new projects
OG: Cosmic Ray Origin and Galactic Phenomena
OG1: Direct Measurements and Origin of Cosmic Rays
OG 1.1 Cosmic rays observed with balloons and satellites
OG 1.2 Cosmic ray source composition
OG 1.3 Cosmic ray propagation
OG 1.4 Acceleration of cosmic rays
OG 1.5 Instrumentation and new projects
OG2: X-Ray and Gamma Ray Measurements
OG 2.1 Diffuse galactic emission
OG 2.2 Galactic sources (e.g. supernova remnants, pulsars, binaries)
OG 2.3 Extra-galactic sources (e.g. active galactic nuclei, clusters
of galaxies)
OG 2.4 Gamma ray bursts
OG 2.5 Instrumentation and new projects
OG3: Gravitational Waves
OG 3.1 Gravitational wave sources
OG 3.2 Observation and data analysis
OG 3.3 Current status of ground based detectors
OG 3.4 R&D for advanced detectors
OG 3.5 Other related topics to gravitational wave
HE: High Energy Phenomena
HE1: Extensive Air Showers and UHE Cosmic Rays
HE 1.1 Air shower observation for energy < 1017eV
HE 1.2 Theory and simulations (including origins of knee)
HE 1.3 Air shower observation for energy > 1017eV
HE 1.4 Theory and simulations on UHE cosmic rays
HE 1.5 Instrumentation and new projects
HE2: Muons and Neutrinos
HE 2.1 Muon experiments
HE 2.2 Solar, atmospheric and related neutrino experiments
HE 2.3 Neutrino telescopes
HE 2.4 Theory and calculations
HE 2.5 Instrumentation and new projects
HE3: Interactions, Particle Physics Aspects, Astroparticle Physics and
Cosmology
HE 3.1 Hadron interactions (accelerator and cosmic ray experiments)
HE 3.2 Proton decay and new phenomena: experiments and theory
HE 3.3 Dark matter, astroparticle physics and cosmology
HE 3.4 Instrumentation and new projects
8 Tentative Program
The conference program will include several invited plenary talks,
highlight talks, rapporteur talks, the Hess Lecture and the Hess
Public Lecture. We are planning the Hess Lecture on July 31, 2003 and
the Hess Public Lecture on August 8, 2003. The Hess Public Lecture
will be held in Kashiwa City. Invited speakers as well as rapporteurs
will be announced on the 28th ICRC Web site. Highlight topics will be
determined on the basis of the received abstracts. The SH, OG, and HE
sessions will run in parallel each day. Each presentation in the SH,
OG, and HE sessions will be either oral or poster.
___________________________________________________________________________
| |Morning |Afternoon |Evening |
|___________________|___________________|____________________|_____________|
| July, 30th (Wed) | | |Registration |
|___________________|___________________|____________________|_____________|
| |Registration | | |
| | | | |
| |Opening ceremony | | |
| | | | |
| July, 31th (Thu) |HESS Lecture |Parallel sessions |Reception |
| | | | |
| |Plenary session | | |
| |Highlight session | | |
|___________________|___________________|____________________|_____________|
| |Plenary session | | |
| | | | |
| Aug., 1st (Fri) |Highlight session |Parallel session | |
| |Parallel sessions | | |
|___________________|___________________|____________________|_____________|
| |Plenary session | | |
| | | | |
| Aug., 2nd (Sat) |Highlight session |Parallel sessions | |
| |Parallel sessions | | |
|___________________|___________________|____________________|_____________|
| |Plenary session | | |
| | | | |
| Aug., 3rd (Sun) |Highlight session |Parallel sessions | |
| |Parallel sessions | | |
|___________________|___________________|____________________|_____________|
| Aug., 4th (Mon) |Excursion |Excursion | |
|___________________|___________________|____________________|_____________|
| |Plenary session | | |
| | | | |
| Aug., 5th (Tue) |Highlight session |Parallel sessions |Banquet |
| |Parallel sessions | | |
|___________________|___________________|____________________|_____________|
| |Plenary session | | |
| | | | |
| Aug., 6th (Wed) |Highlight session |Parallel sessions | |
| |Parallel sessions | | |
|___________________|___________________|____________________|_____________|
| | | | |
| Aug., 7th (Thu) |Rapporteur session |Rapporteur session | |
| | |Closing ceremony | |
|___________________|___________________|____________________|_____________|
| Aug., 8th (Fri) | |Public HESS Lecture | |
|___________________|___________________|____________________|_____________|
9 Instructions for Preparing Abstracts
Abstracts of papers will be used for assigning papers to session codes
and for generating the program and the author index for
papers. Abstracts will be processed electronically. Delegates are
strongly encouraged to submit their abstracts via the Internet, using
the 28th ICRC Web site. Electronic submission of your abstract will
avoid possible errors that can occur in the transcription of a
hardcopy abstract to electronic form. A maximum of three papers may be
presented at the conference by a delegate. Consequently, there will
be a maximum of three abstracts allowed for each presenting author.
All abstracts should be submitted as plain text (ASCII), but HTML tags
are allowed for super/subscripts and Greek letters etc. (See the
abstract submission page of the 28th ICRC Web site for instructions.)
Your full paper may include the same abstract in word-processed form
with Greek letters, mathematical symbols, superscripts and subscripts,
etc. For the purpose of processing abstracts, however, they must be
submitted without fine formatting allowed in TeX or word-processors.
The following information will be extracted from every abstract
submission:
o Presenter's name and Affiliation
o Title of the paper
o Presentation style
o Suggested session codes (up to 2)
o Ordered list of authors with institution affiliations
o Abstract text (max. 200 words)
o Equipment request
(How to Submit Abstracts)
Abstracts must reach the LOC no later than February 28, 2003. The
preferred method for submission is through the 28th ICRC Web
site. Note that abstracts sent to the general ICRC email address will
not be processed. You can check the Web site to see if your abstract
has been received and processed.
If you are unable to submit your abstract electronically, please
contact the LOC by email, normal mail or Fax.
10 Instructions for Preparing Camera-Ready papers
Each manuscript should not exceed four pages and is expected to be an
electronically formatted document, preferably in the PDF format. LaTeX
and Microsoft Word templates can be obtained later at the 28th ICRC
Web site.
11 Workshops and Meetings
The workshop/meetings during or after the conference will be scheduled
by the LOC in the conference venue at the request of individuals or
groups within the community. The responsibility of the LOC will be
limited to arranging the venues and the audio-visual requirements.
Workshop organizers will be responsible for all other aspects, i.e.,
the workshop format, program, printing, promotion, and
communication. Workshop/meeting rooms and equipments are to be subject
to charge to the workshop/meeting organizer.
Potential workshop/meeting organizers should write to the LOC by May
16, 2003, stating all the details of their planned workshop/meeting,
their requirements, as well as the estimated attendance. 21
12 Accommodation and Tours
Registration for hotel accommodation and tours is possible at the
registration Web page linked from the 28th ICRC Web site. The
official conference travel agent, JTB, will handle hotel accommodation
and tours. Confirmation will be sent by JTB after the
registration. Application will become valid upon receipt of
confirmation from JTB.
Application should be accompanied by a remittance covering the hotel
deposit (one night room charge) and/or total tour fare plus the
handling charge of JPY500 due to JTB. (The hotel deposit will be
credited to your bill. All hotel expenses deducting the hotel deposit
should be paid directly to the hotel.) No reservation will be
confirmed in the absence of this payment.
12.1 Accommodation
JTB has booked rooms at hotels in Tsukuba for the conference
period. Reservations will be made in order of receipt of
application. List and map of hotels are shown in the PDF version of
the second circular or the registration Web page.
In addition, the LOC has reserved a limited number of relatively
inexpensive rooms at the dormitory of KEK (High Energy Accelerator
Research Organization) that is located 12 km from the conference
venue. Those who would like to stay in KEK should notify the
LOC. Notice that the rooms are not necessary single rooms, and the
applicants may need to share the rooms with other persons.
12.2 Tours
Optional tours are planned on August 4, 2004. The list is following.
o OP-1: Tokyo Tour
Time: 8:00-19:00
Fare: JPY11,650 per person
Tour Highlights:
Asakusa: Tokyo's most popular Buddhist Temple having a history more
than 1,300 years. Its gate has the two famous figures named "The
guardian of Thunder" and "God of Wind". You may be charmed by the
traditional souvenir shops along Nakamise Shopping Street.
Sumida River Cruise: Enjoy a boat ride down on the Sumida River
running through the city area.
Tokyo Tower: With a height of 333 m, Tokyo Tower is the world's
tallest self supporting tower.
Imperial Palace Plaza: The plaza is located in front of Imperial
Palace, the home of the Emperor and Empress, surrounded by high
stone-walls and a moat.
o OP-2: Kamakura Tour
Time: 8:00-18:15
Fare: JPY11,900 per person
Tour Highlights:
Tsurugaoka Hachimangu: Founded in 1063, it is Kamakura's most
important Shinto shrine.
Great Image of Buddha: Popularly called Daibutsu, and it is a
seated bronze figure of Amitabha. It remains in the open since
1393, when a storm damaged the hall in which the statue had been
enclosed.
Hase Kannon: Located near the Daibutsu, it is celebrated for its
eleven-headed gilt statue of Kannon, the Goddess of Mercy. It is
one of the tallest wooden images in Japan.
o OP-3: Nikko Tour
Time: 7:30-19:45
Fare: JPY12,000 per person
Tour Highlights:
Lake Chuzenji: The lake was created when Mt.Nantai's eruption
dammed Oya River.
Kegon Waterfall: This is one of the three well-known waterfalls in
Japan. The sparking water, thundering down 97 meters high, is
impressive.
Toshogu Shrine: Toshogu Shrine in Nikko is the most famous among
Toshogu Shrines dedicated to Tokugawa Ieyasu, founder of the
Tokugawa Shogunate. It is a magnificent building elaborately
ornamented in gold, with 50 massive stone lanterns.
o OP-4: Hiking on Mt.Tsukuba
Time: 9:00-12:30
Fare: JPY7,000 per person
Tour Highlight;
Mt.Tsukuba: Visit Tsukuba Shrine, which is an excellent example of
Japanese shrine architecture. Enjoy a short hiking on Mt.Tsukuba,
which a cable car ride up to Tsukuba- sancho station and walking to
the summit of Mt. Nantai.
o OP-5: Tsuchiura Tour
Time: 9:00-13:00
Fare: JPY6,600 per person
Tour Highlights:
Tsuchiura Machikado Kura (Warehouses): There are two merchant Kura
(warehouse) have been redecorated into a place for Tourist
Information, sale of special products, touring of city sights and
the exhibition of local materials.
Kijo Park: The park is on the site of the ancient Tsuchiura Castle
in the heart of Tsuchiura City.
Tsuchiura Municipal Museum: Built on the site of the second donjon
of the ancient Tsuchiura Castle, introducing history of the city of
Tsuchiura.
Kasumigaura Cruise: The area is surrounded by the ample water
sources such as the Pacific Ocean, Lake Kasumigaura, and Lake
Kitaura. Enjoy a half an hour cruise on Lake Kasumigaura, which is
also one of the best marine recreational spots.
o OP-6: Technical tour in Tsukuba
Time: 8:30-12:30 / 13:00-17:00
Fare: JPY3,000 per person
Tour Highlights:
High Energy Accelerator Research Organization(KEK) and Tsukuba
Space Center. All tours may be cancelled when the number of
participants fail to reach 35.
* OP-6 tour has limited capacity and reservation will be confirmed on
first-come, first-served basis.
* Tours are by chartered motorcoach with English speaking guide.
* Lunch is included in tours OP-1,2,3.
* Places to visit are subject to change with or without notice.
12.3 Cancellation
All cancellations must be placed through the registration Web page by
the specified date. The following cancellation fees will be deducted
before refunding.
Hotels:
Up to 10 days before the first night of stay JPY500
2 to 9 days before 20% of daily room charge
(minimum JPY500)
1 day before 80% of daily room charge
On the day of arrival or no notice given 100% of daily room charge
Tours:
8 to 20 days before the departure day of tours 20% of tour fare
including hotel accommodations, or 8 to 10
days before the departure day of one day tours
2 to 8 days before 30% of tour fare
1 day before 40% of tour fare
Prior to starting time on the departure day 50% of tour fare
After departure or failure to show without 100% of tour fare
notice
13 Evening Social Program for Delegates and Accompanying Persons
Evening social program will consist of the Welcome Reception and the
Conference Banquet. Registered accompanying persons are welcome to
participate in these activities.
The Welcome Reception will be held at the conference venue on July 31,
2003. All delegates and accompanying persons are invited to the
Welcome Reception. The Conference Banquet will be held at Hotel Grand
Shinonome on August 5, 2003. The expense is JPY6,000 for a person.
Hotel Grand Shinonome is in walking distance (about 1 km from the
conference venue). Bus to the hotel is also served before the
banquet. The registration for the banquet is possible at the
registration Web page linked from the 28th ICRC Web site.
14 Accompanying Person's Programs
The LOC is planning some accompanying person's programs, such as
tours, Japanese tea ceremony, Japanese flower arrangement, kimono
dressing (Japanese traditional dress), and Indian-ink drawing. The
registration will be possible at the registration Web page linked from
the 28th ICRC Web site. Please visit the site for the details of the
programs.
15 Awards, Medals, and Prizes
You are invited to suggest candidates for the following awards to be
presented during the Opening & Award Ceremony of the 28th
International Cosmic Ray Conference in Tsukuba, Japan.
15.1 Shatki P. Duggal Award
The Shakti P. Duggal Award was established in 1983 to recognize
outstanding work by a young scientist in the field of cosmic ray
physics. The award consists of a prize of $1200, to be presented at
the 28th International Cosmic Ray Conference at Tsukuba, Japan July 31
- August 7, 2003. In addition, the winner will be invited to visit the
Bartol Research Institute, University of Delaware to present a
colloquium at some time during the following year.
The intent of this award is to recognize and inspire young cosmic ray
scientists at an early stage of their careers. The recipient will not
have attained the age of thirty-six on January 1, 2003. Subject to
this limitation, any person from anywhere in the world who has
contributed to the field of cosmic ray physics or particle
astrophysics is eligible for consideration. Selection of the prize
winner will be made by an international committee.
Nominations of potential recipients are now being solicited.
Nominators are requested to send to the committee secretariat at the
Bartol Research Institute their nominee's curriculum vitae and
publication list, a supporting letter, and, if possible, copies of one
or two of the candidate's most significant publications. The sponsor
may also wish to ask one or two co- sponsors to send letters
supporting the nomination.
Nominations should be sent, to reach the address below, not later than
February 1, 2003:
Duggal Award Committee
Bartol Research Institute
University of Delaware
Newark, DE 19716
U.S.A.
15.2 O'Ceallaigh Medal
The O'Ceallaigh Medal was established by the estate of the late
Prof. Cormac O'Ceallaigh and the Dublin Institute for Advanced Studies
to honour "outstanding contributions to cosmic ray physics" and is
awarded by the IUPAP Commission on Cosmic Rays. The Commission wishes
to use this award to recognize significant contributions to our field
over an extended career.
Suggestions for suitable recipients of the medal, together with
supporting information, should be sent (email preferred) by 1 February
2003 to R. Protheroe, Chair of the Awards Subcommittee of the
Commission, (Email: rprother@physics.adelaide.edu.au). If necessary,
hard copy can be mailed or Faxed to
R.J. Protheroe
Department of Physics
University of Adelaide
Adelaide, SA 5005, AUSTRALIA
TeleFax: +61 8 8303 4380
15.3 Yodh Prize
The Yodh Prize was established in 1998 to recognize a scientist whose
research career has made substantial contributions to understanding in
the field of Cosmic Rays. The research should have had a major impact
in the field. There is no age restriction. The Prize was endowed by
Gaurang and Kanwal Yodh to the University of California Irvine
Foundation. The award consists of a prize of $2000, to be presented
at the 28th International Cosmic Ray Conference at Tsukuba, Japan in
July-August, 2003. The winner will be invited to visit the University
of California, Irvine, to present a colloquium to the faculty and
students in the Department of Physics and Astronomy at some time
during the following year. The awardee will be selected by an
international committee of distinguished scientists in the field of
Cosmic Ray and Astroparticle physics. Nominations supporting the
case, including the nominee's curriculum vitae and publication list of
the important publications, should be submitted to the Secretary of
the Yodh Prize Committee. The sponsor may also wish to ask two
co-sponsors to send letters supporting the nomination.
Nominations should be sent to reach the following address by February
1, 2003.
Secretary of the Yodh Prize Committee
Department of Physics and Astronomy
University of California
Irvine, CA, 92697
16 Internet/email access during the Conference
About 20 laptops (10 English Windows and 10 Japanese Windows) will be
prepared in the network room in the conference venue. Those laptops
will be equipped with at least a Web-browser. To connect carry-in
laptops/mobiles to the Internet, a number of 10BaseT/100BaseTX RJ-45
ports will provided in the network room. Wireless LAN services based
on the IEEE802.11b standard will also be provided in the conference
rooms. The Internet connection from the conference venue is
established only by a 1 Mbps connection.
In the several hotels, you can connect to the Internet using your
modem. Please ask front desks how to connect your modem to the
line. Be careful that local calls are subject to charge by the time
basis in Japan. UUnet, iPass and GRIC provide several access points in
the local call area.
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